Spend the summer of a lifetime working with international youth at Tamwood International Camps!

Tamwood International Camps offers young people between the ages of 7 and 17 the chance to learn English in a welcoming, fun environment as well as the option to try activities like rock climbing, mountain biking, kayaking, art, dance and more. Our campers will enjoy sightseeing excursions, dance parties, talent shows, adventure races and other events guaranteed to be fun! Campers will develop new skills like decision making, independence and the ability to try new things. Campers will make friends from around the world and create memories that will last a lifetime.

Our carefully chosen staff provide a warm friendly atmosphere for our students to learn and grow. Our staff gain valuable experience with teaching, cross cultural communication, outdoor leadership instruction and more. Tamwood offers comprehensive staff training, a competitive salary and opportunities for advancement.

We currently have staff positions for our Summer 2017 programs at the following locations:

CANADA LOCATIONS:

  • Vancouver, British Columbia
  • Whistler, British Columbia
  • Toronto, Ontario

UNITED STATES LOCATIONS:

  • San Francisco, California
  • Los Angeles, California
  • Boston, MA

2017 positions available: (please specify in your application which position you are interested in)

Teaching Responsibilities:

  • planning and delivery of daily ESL lessons and activities to campers as required using the Tamwood International Camp curriculum, including regular testing;
  • all class preparation, including preparation of all resources, materials for lessons and activities;
  • professional student and classroom management consisting of the following:
  • keeping classrooms meticulously clean;
  • supervise students during recess breaks and any other non-classroom time;
  • maintain an “English Only” policy in your classroom and throughout the camp day
  • attend all meetings as scheduled;
  • prepare weekly class journals, attendance records, progress reports and graduation certificates;
  • adherence to the policies and regulations as laid out in the ESL Teacher Handbook;
  • Report directly to the Head Teacher and to the Camp Director.

Counselor Responsibilities:

  • Responsible for a managing a Counselor Group (a group of campers) as assigned to you
  • Supervises campers; in residence, at activities, on excursions and during meal times
  • Ensures campers are prepared and on time for activities
  • Ensures camper inclusion within counsellor group and the camp community
  • Generates and maintains camper enthusiasm for English classes, activities and other special events
  • Participate in and assist with evening programs & excursions (ex. Disco night, Talent Show, Ice Skating, Bowling)
  • Participate and assist Activity Instructors with daily activities (ex. sports, mountain biking, arts & crafts)
  • Promotes the English Only Policy
  • Assists with night duty and on call duty as assigned
  • Attends all meetings as scheduled by the Camp Administrative Team (ex. Morning Huddle)
  • Monitors campers’ health including nutrition, hydration, sun protection and overall wellness
  • Assists with creating and delivering camp programming (ex. Conversation Club and Talent Shows)
  • Assists with camper arrival and departure procedures
  • Active participation in pre and post camp periods
  • Administers first aid as required
  • Adheres to all Tamwood Policies and Procedures as outlined in Staff Manual
  • Completion of accident, incident and discipline report forms as required
  • Submits final feedback evaluation at the end of contract
  • Attends all meals while on duty
  • Wears the camp t-shirt at all times while on duty
  • Performs other duties as needed

Reporting Structure
The Director of ESL Studies is responsible for the supervision of all ESL teachers. The Director of ESL Studies reports to the Camp Director and works in collaboration with the Camp Administrative team including Coordinators, Counsellors, and support staff.

Desired Qualifications

  • Undergraduate degree in Education or other relevant discipline
  • A TESL Certificate
  • A minimum of two years’ experience in a leadership or supervisory role
  • Previous Tamwood teaching experience an asset
  • Extensive experience working with children and supervising staff
  • Excellent oral and written communication skills, including telephone and email correspondence
  • Have the ability to maintain confidentiality and deal with sensitive issues with tact and discretion
  • Ability to maintain accurate records and attention to detail
  • Excellent interpersonal and problem solving skills, ability to work independently and within a team
  • Ability to work under pressure with changing priorities and to meet deadlines
  • MS Office experience (advanced excel and word)
  • Must have valid First Aid and CPR C certifications by June 1st.

Job Summary

General Counsellors are primarily responsible for the safety, security and well being of a group of Tamwood campers. Counsellors attend, participate and deliver camp programming and ensure campers are happy. This position does not involve staff supervision.

Reporting Structure

General Counsellors report directly to Senior Counsellors and report indirectly to Coordinators, Camp Director and to Head Office.

Desired Qualifications

  • College diploma or undergraduate degree studies or relevant experience with children
  • Prior experience working with or supervising children
  • Good interpersonal and problem solving skills, ability to work independently and within a team
  • Ability to maintain enthusiasm and energy for long durations of time
  • Ability to work under pressure with changing priorities and to meet deadlines
  • Ability to maintain confidentiality and deal with sensitive issues with tact and discretion
  • Must have valid Basic First Aid and CPR C certification by June 1st.

Work performed

  • Responsible for a managing a Counsellor Group (a group of campers)
  • Supervises campers; in residence, at activities, on excursions and during meal times
  • Ensures campers are prepared and on time for activities
  • Ensures camper inclusion within counsellor group and the camp community
  • Generates and maintains camper enthusiasm for English classes, activities and other special events
  • Participate in and assist with evening programs & excursions (ex. Disco night, Talent Show, Ice Skating, Bowling)
  • Participate and assist Activity Instructors with daily activities (ex. sports, kayaking, mountain biking, arts & crafts)
  • Promotes the English Only Policy
  • Assists with night duty and on call duty as assigned
  • Attends all meetings as scheduled by the Camp Administrative Team (ex. Morning Huddle)
  • Monitors campers’ health including nutrition, hydration, sun protection and overall wellness
  • Assists with creating and delivering camp programming (ex. Conversation Club and Talent Shows)
  • Assists with camper arrival and departure procedures
  • Active participation in pre and post camp periods
  • Administers first aid as required
  • Adheres to all Tamwood Policies and Procedures as outlined in Staff Manual
  • Completion of accident, incident and discipline report forms as required
  • Submits final feedback evaluation at the end of contract
  • Attends all meals while on duty
  • Wears the camp t-shirt at all times while on duty
  • Performs other duties as needed

Job Summary

Senior Counsellors are responsible for ensuring all camp programming is of high quality, is executed safely and meets directives from Tamwood Head Office. This position is responsible for direct supervision of General Counsellors.

Reporting Structure

Senior Counsellors report directly to the Camp Director and indirectly to On Campus and Off Campus Coordinators and to Head Office, also works in collaboration with the Office Administrator, Activity Instructors and support staff.

Desired Qualifications

  • College diploma or undergraduate degree studies (Human Kinetics, Education or Recreation Management) or 2 – 3 years relevant experience
  • Experience with teaching or coaching children ages 7 to 17
  • A minimum of two years experience in a leadership or supervisory role.
  • MS Office experience
  • Excellent oral and written communication skills, including telephone and email correspondence
  • Ability to maintain accurate records and attention to detail
  • Good interpersonal and problem solving skills, ability to work independently and within a team
  • Ability to work under pressure with changing priorities and to meet deadlines
  • Must be 21 or older and hold a valid unrestricted driving license
  • Have the ability to maintain confidentiality and deal with sensitive issues with tact and discretion.

Work performed

  • Executes the camp activity programme and ensure it is of highest quality
  • Responsible for the overall safety and supervision of campers and the adherence to the daily schedule
  • Acts as a liaison between Camp Administration and General Counsellors
  • Acts as the Trip Point person for all off campus excursions and evening programs
  • Supervises the delivery of Conversation Club Curriculum by General Counsellors
  • Ensures that all supplies needed for programming are ordered and available for use
  • Assists with camper arrival and departure procedures
  • Responsible for creation and maintenance of weekly camp program calendar
  • Site checks daily activities
  • Attends all meetings as required
  • Promotes the English Only Policy
  • Administers First Aid as required
  • Completes of accident, incident and discipline report forms as needed.
  • Drives camp vehicles as required
  • Leads occasional camp facility tours for agents or parents
  • Provides staff with direction in regards to student welfare and support
  • Assists Camp Director with staff appraisals
  • Produces reports as instructed by Head Office
  • Attends all meals and supervises General Counsellors during meal times
  • Actively participates in pre and post camp periods
  • Wears Camp t-shirt at all times while on duty
  • Submits final report & final evaluation at the end of the summer
  • Performs other duties as needed
  • Helps to execute all evening programming (ex. Disco night, Talent Show, Amazing Race)
  • Briefs staff daily for upcoming on campus programming & leads other meetings as require
  • Generates enthusiasm amongst the staff and campers for programmed activities
  • Manages the execution of night duty

Job Summary

A Live-in Activity Instructor’s primary role is to plan and deliver daily activity programs (ex. Creative, Athletics, Adventure and Waterfront). Instructors are also responsible for the safety, security and well being of all campers participating in that specific activity. This position involves indirect supervision of General Counsellors assisting with the activity. Live-in Instructors secondary role is to assume the responsibilities of a general counsellor position when required. As a General Counsellor they will attend, participate and deliver camp programming and ensure campers are happy.

Reporting Structure

Live-in Instructors report directly to the On-Campus Coordinator and report indirectly to the Off-Campus Coordinator, Camp Director and to Head Office.

Desired Qualifications

  • College diploma or undergraduate degree studies (Human Kinetics, Education or Recreation Management) or 2 – 3 years relevant experience
  • Coaching or Instructor certification preferred
  • Experience with teaching or coaching children within the age range of 7 to 17
  • Participate in and assist with evening programs & excursions (ex. Disco night, Talent Show, Ice Skating, Bowling)
  • Good interpersonal and problem solving skills, ability to work independently and within a team
  • Ability to work under pressure with changing priorities and to meet deadlines
  • High levels of energy, enthusiasm and motivation required
  • Strong leadership abilities and confidence managing large groups
  • Ability to maintain confidentiality and deal with sensitive issues with tact and discretion
  • Must have valid Basic First Aid and CPR C certification by June 1

Work performed

  • Activity Instructor Role
    • Teaches skill development to campers
    • Manages and maintains equipment inventory
    • Ensures the activity site is safe at all times
    • Completes pre and post camp inventories of all equipment
    • Completes lesson plans on a weekly basis and submits them to the On Campus Coordinator
    • Submits Activity Report and final feedback evaluation at the end of contract
  • General Counsellor Role
    • Supervises campers; in residence, at activities, on excursions and during meal times
    • Ensures campers are prepared and on time for activities
    • Assists with night duty and on call duty as assigned
    • Attends all meetings as scheduled by the Camp Administrative Team (ex. Morning Huddle)
    • Promotes the English Only Policy
    • Monitors campers’ health including nutrition, hydration, sun protection and over all wellness
    • Attends and participates in all camp activities and events
    • Ensures camper inclusion within counsellor group and the camp community
    • Creates and delivers camp programming (ex. Conversation Club and Talent Shows)
    • Generates and maintains camper enthusiasm for English classes, activities and other special events
    • Assists with camper arrival and departure procedures
    • Prepares campers for Counsellor Group daily activities
    • Active participation in pre and post camp periods
    • Completion of accident, incident and discipline report forms as required
    • Administers first aid as required
    • Adheres to all Tamwood Policies and Procedures as outlined in Staff Manual
    • Attends all meals while on duty
    • Wears the camp t-shirt at all times while on duty
    • Performs other duties as needed

Job Summary

A Live-out Activity Instructor’s primary role is to plan and deliver daily activity programs (ex. Creative, Athletics, Adventure and Waterfront). Instructors are also responsible for the safety, security and well being of all campers participating in that specific activity. This position involves indirect supervision of General Counsellors assisting with the activity.

Reporting Structure

Live-out Instructors report directly to On Campus Coordinator and report indirectly to the Off Campus Coordinator, Camp Director and to Head Office.

Desired Qualifications

  • College diploma or undergraduate degree studies (Human Kinetics, Education or Recreation Management) or 2 – 3 years relevant experience
  • Coaching or Instructor certification preferred
  • Experience with teaching or coaching children ages 7 to 17
  • Participate in and assist with evening programs & excursions (ex. Disco night, Talent Show, Ice Skating, Bowling)
  • Good interpersonal and problem solving skills, ability to work independently and within a team
  • Ability to work under pressure with changing priorities and to meet deadlines
  • High levels of energy, enthusiasm and motivation required
  • Strong leadership abilities and confidence managing large groups
  • Have the ability to maintain confidentiality and deal with sensitive issues with tact and discretion.
  • Must have valid Basic First Aid and CPR C certification by June 1

Work performed

  • Teaches skill development to campers
  • Gives direction to General Counsellors for activity assistance
  • Manages and maintains equipment inventory
  • Ensures the activity site is safe at all times
  • Completes pre and post camp inventories of all equipment
  • Completes lesson plans on a weekly basis and submits them to the On Campus Coordinator
  • Attends all meetings as scheduled by the Camp Administrative Team
  • Promotes the English Only Policy
  • Monitors campers’ health including nutrition, hydration, sun protection and over all wellness
  • Ensures camper inclusion within activity
  • Creates and delivers camp programming (ex. Conversation Club and Talent Shows)
  • Generates and maintains camper enthusiasm throughout daily activities
  • Active participation in pre and post camp periods
  • Completion of accident, incident and discipline report forms as required
  • Administers first aid as required
  • Adheres to all Tamwood Policies and Procedures as outlined in Staff Manual
  • Submits Activity Report and final feedback evaluation at the end of contract
  • Wears the camp t-shirt at all times while on duty
  • Performs other duties as needed

Job Summary

The Off Campus Coordinator is responsible for all off campus activities including transportation, trip logistics, vendor relations and execution of camp programming. This position also involves overseeing the staff and ensuring that the camp program is delivered accurately and effectively.

Reporting Structure

The Off Campus Coordinator reports directly to the Camp Director and to Head Office, and works in collaboration with the Camp Administrative team including other Coordinators, Counsellors, Instructors and support staff. This position involves staff supervision.

Desired Qualifications

  • Undergraduate degree or relevant experience in recreation management or camp programming desired
  • A minimum of two years experience in a leadership or supervisory role.
  • Prior experience working with or supervising children
  • Excellent oral and written communication skills, including telephone and email correspondence
  • Confident and enthusiastic public speaking skills
  • Ability to maintain accurate records and attention to detail
  • Good interpersonal and problem solving skills, ability to work independently and within a team
  • Ability to work under pressure with changing priorities and to meet deadlines
  • Must hold a valid unrestricted driving license
  • MS Office experience (advanced excel and word)
  • Have the ability to maintain confidentiality and deal with sensitive issues with tact and discretion

Work performed

  • Administrative
    • Implement and execute the camp activity programme and ensure it is of highest quality
    • Lead occasional camp facility tours for agents or parents
    • Provide purchase orders, receipts and detailed records of camp program expenditures
    • Provide staff with direction in regards to student welfare and support
    • Assist Camp Director with staff appraisals
    • Produce reports as instructed by Head Office
    • Be involved in the program when needed
    • Assist in set up and closing of the camp location, including re stocking & packing
    • Submit final report & inventories of supplies at the end of the summer
    • Perform other duties as needed
  • Camper Arrival & Departure Procedures
    • Assist in gathering flight information for airport lists
    • Assign staff to airport trips and Sunday intake stations
    • Brief staff daily on upcoming off campus programming & lead other meetings as required
    • Assist On Campus Coordinator with the execution of night duty and other areas as required
    • Assist with student discipline issues and records, and complete incident report forms as needed
  • Financial
    • Provide purchase orders, receipts and detailed records of camp program expenditures

Job Summary

The On Campus Coordinator is responsible for all on campus activities including evening programs, daily activity logistics and Sunday Options . This position also involves overseeing the staff and ensuring that the camp program is delivered accurately and effectively.

Reporting Structure

The On Campus Coordinator reports directly to the Camp Director and to Head Office, and works in collaboration with the Camp Administrative team including other Coordinators, Counsellors, Instructors and support staff. This position involves staff supervision.

Desired Qualifications

  • Undergraduate degree or relevant experience in recreation management or camp programming desired
  • A minimum of two years experience in a leadership or supervisory role.
  • MS Office experience (advanced excel and word)
  • Excellent oral and written communication skills, including telephone and email correspondence
  • Ability to maintain accurate records and attention to detail
  • Good interpersonal and problem solving skills, ability to work independently and within a team
  • Ability to work under pressure with changing priorities and to meet deadlines
  • Prior experience working with or supervising children
  • Must hold a valid unrestricted driving license
  • Have the ability to maintain confidentiality and deal with sensitive issues with tact and discretion.

Work performed

  • Administrative
    • Implement and execute the camp activity programme and ensure it is of highest quality
    • Lead occasional camp facility tours for agents or parents
    • Provide staff with direction in regards to student welfare and support
    • Assist Camp Director with staff appraisals
    • Produce reports as instructed by Head Office
    • Be involved in the program when needed
    • Assist in set up and closing of the camp location, including setup and re stocking & packing
    • Submit final report & inventories of supplies at the end of the summer
  • On Campus Activity Programming
    • Coordinate and supervise all Activity Instructors and Life Guards for daily activities (ex. athletics)
    • Ensure Conversation Club is executed as directed by Head Office
    • Monitors staff execution of evening Conversation Club
    • Create and execute all evening programming (ex. Disco night, Talent Show, Amazing Race)
    • Responsible for all camper activity sign up including Sunday Options
    • Briefs staff daily for upcoming on campus programming & leads other meetings as required
    • Generate enthusiasm amongst the staff for programmed activities
    • Oversee and ensure proper execution of night duty
  • Financial
    • Provide purchase order, receipts and detailed records of camps program expenditures

Job Summary

The Camp Director is responsible for the following key areas:

  • Responsible for managing all safety procedures and ensuring the safety and security of all campers, group leaders and staff
  • Responsible for overseeing the successful execution of all daily operations
  • Developing the staff team dynamic while ensuring all staff adhere to Tamwood policies and procedures
  • Main contact between Tamwood Head Office and Camp personnel
  • Other responsibilities as required

Reporting Structure

The Director reports to the Camps Manager at Head Office and works in collaboration with the Camp Administrative team including Coordinators, Director of Studies, Counsellors, Instructors and support staff. The Camp Director is responsible for the supervision of all camp personnel.

Desired Qualifications

  • Undergraduate degree or relevant experience in recreation management or educational leadership
  • A minimum of two years experience in a leadership or supervisory role
  • Previous Tamwood or summer camp experience an asset
  • Proven ability to delegate responsibility and coordinate a staff team
  • Excellent oral and written communication skills, including telephone and email correspondence
  • Confident and enthusiastic public speaking skills
  • Have the ability to maintain confidentiality and deal with sensitive issues with tact and discretion
  • Ability to maintain accurate records and attention to detail
  • Excellent interpersonal and problem solving skills, ability to work independently and within a team
  • Ability to work under pressure with changing priorities and to meet deadlines
  • Extensive experience working with children and supervising staff
  • MS Office experience (advanced excel and word)
  • Must hold a valid unrestricted driving license
  • Must have valid First Aid and CPR C certifications by June 1st.

Work performed

  • Operations
    • Assist in setting up and closing of the camp location including all Tamwood signage
    • Oversee execution of camper arrival and departure days, including intake procedures
    • Ensure camp inventories are performed pre and post camp, and submitted to Head Office
    • Execute the camp activity programme and ensure it is of highest quality
    • Produce reports as instructed by Head Office
    • Submit final report & inventories of supplies at the end of the summer
    • Know all emergency procedures (fire, earthquake, thunderstorms, etc) and direct evacuations as needed
    • Complete daily task list
    • Perform other duties as needed
  • Staff Supervision
    • Manage all members of the Camp Office Administration and Camp Health Attendant
    • Ensure Director of Studies executes student graduation ceremonies on a weekly basis
    • Ensure high standards are met by staff for every detail of the camp program
    • Create staff time off schedule and ensure all staff are getting adequate rest to do their jobs
    • Create and help execute all evening programming (ex. Disco night, Talent Show, Amazing Race)
    • Conduct daily meetings for staff (ex. morning huddle)
    • Brief staff daily for upcoming on-campus programming & leads other meetings as required
    • Generate enthusiasm amongst the staff for programmed activities
    • Provide direction in regards to completing camper discipline reports
    • Conduct and submit mid-summer and final staff performance evaluations and administer staff survey
    • Oversee and ensure proper execution of night duty and on-call duty
  • Financial
    • Submit weekly payroll and supply orders to Head Office
    • Responsible for petty cash disbursement with the Office Administrator
    • Maintain accurate accounts, keeping within budgets and providing full receipts and detailed records of expenditures (ex. purchase orders)
  • Communications
    • Liaise on a daily basis with Head Office, Agency Group Leaders, Vendors and administrative team
    • Schedule meeting with Agency Group Leaders on Monday, Wednesday and Friday
    • Manage all client complaints in a timely manner (campers, parents, Group Leaders) and relay to Head Office
    • Ensure any camper health issues and incident reports are communicated to Head Office daily
    • Write Director report, administer final staff survey and other paperwork as needed
    • Lead occasional camp facility tours for agents or parents

Job Summary

The Director of Studies is responsible for the following key areas:

  • Responsible for overseeing the successful execution of the English program
  • Responsible for overseeing and monitoring teacher performance, including staff evaluations
  • Teaching English classes when necessary
  • Main contact between Tamwood Head Office and teaching staff

Reporting Structure

The Director of ESL Studies reports to the Camp Director and works in collaboration with the Camp Administrative team including Coordinators, Counsellors and support staff. The Director of ESL Studies is responsible for the supervision of all ESL teachers.

Desired Qualifications

  • Undergraduate degree in Education or other relevant discipline and ESL teacher training
  • A minimum of two years experience in a leadership or supervisory role
  • Previous Tamwood teaching experience an asset
  • Extensive experience working with children and supervising staff
  • Excellent oral and written communication skills, including telephone and email correspondence
  • Have the ability to maintain confidentiality and deal with sensitive issues with tact and discretion
  • Ability to maintain accurate records and attention to detail
  • Excellent interpersonal and problem solving skills, ability to work independently and within a team
  • Ability to work under pressure with changing priorities and to meet deadlines
  • MS Office experience (advanced excel and word)
  • Must have valid First Aid and CPR C certifications by June 1st.

Work performed

  • Administration
    • Assist with pre-camp staff hiring and responsible for all hires once the camp season has begun
    • Creation of student graduation folders, including certificates and progress reports
    • Assist in setting up and closing of the camp location
    • Ensure teaching material inventories are performed pre and post camp, and submitted to Head Office
    • Creation of weekly class lists and administer English placement tests to new students
    • Managing all aspects of graduation ceremonies
    • Execute the English program and ensure it is of highest quality
    • Manage all classroom related student discipline issues
    • Produce reports as instructed by Head Office
    • Submit final report & inventories of supplies at the end of the summer
    • Oversee execution of camper arrival and departure days, including
    • Complete daily task list
    • Performs other duties as needed, such as occasional teaching on off-peak weeks
  • Staff Supervision
    • Plan and facilitate all teacher training sessions
    • Approve teacher lesson plans and ensure Tamwood curriculum is followed
    • Create class lists and assign teachers
    • Conduct weekly staff meetings and brief staff daily as needed
    • Generate enthusiasm amongst the teaching staff
    • Provide staff with direction in regards to student welfare and support
    • Conduct and submit mid-summer and final staff performance evaluations
  • Financial
    • Submit weekly payroll and supply orders to Head Office
    • Ensuring staff to student ratios meet targeted budgets
  • Communications
    • Liaise on a daily basis with Head Office, Group Leaders, Vendors and Camp Office Administration
    • Ensure any camper health issues and incident reports are communicated to Head Office daily
    • Write Director of ESL Studies report, administer final staff survey and other paperwork as needed
    • Promote the English only environment
    • Lead occasional camp facility tours for agents or parents

Job Summary

The Health Attendant is primarily responsible for the health and safety, care and comfort of all Tamwood campers. The Health Attendant is part of the Tamwood staff team and assists in other areas outside of camper health when required. This position does not involve staff supervision.

Reporting Structure

The Health Attendant reports directly to the Camp Director and reports indirectly to the Coordinators and to Head Office.

Desired Qualifications

  • Working toward a degree in Nursing or LPN certification
  • Prior experience working with and caring for children
  • Desired characteristics: empathy, patience, kindness and a desire to help
  • Ability to maintain accurate records and superb attention to detail
  • Experience with completing complex insurance documents
  • Good interpersonal and problem solving skills, ability to work independently and within a team
  • Ability to work under pressure with changing priorities and to meet deadlines
  • Have the ability to maintain confidentiality and deal with sensitive issues with tact and discretion
  • Must have valid Basic First Aid and CPR C certification by June 1st.
  • Must have an unrestricted full drivers’ licence and be confident with city and highway driving

Work performed

  • Administration
    • Reviews all medical records on camper intake days
    • Keeps a daily record of all medications and first aid administered to campers
    • Active participation in pre and post camp periods
    • Maintains all camp first aid and medical supply inventory
    • Daily professional upkeep of the health centre
    • Completes accident, incident and discipline reports as required
    • Adheres to all Tamwood Policies and Procedures as outlined in Staff Manual
    • Submits a final report and all outstanding paperwork
    • Attends all meetings as scheduled by the Camp Office Administration
    • Submits a final report at the end of the summer
    • Completes closing inventory checklist for medical supplies and submit to Head Office
    • Wears the camp t-shirt at all times while on duty
    • Performs other duties as needed
  • Financial
    • Submits all insurance claims to Head Office
    • Submits of receipts for medications purchased (Marnee- is this what happens?)
  • Camper care
    • Administers first aid and healthcare to injured and ill campers
    • Provides emotional support to campers that are homesick
    • Supervises the campers who are withdrawn from the program for disciplinary reasons
    • Drives and escort a camper to the doctor’s office, hospital or clinic when necessary
    • Drives the camp vehicles as required (includes airport and hospital trips)
    • 24 hr on-call while on duty
    • Provides support to the Staff team with the daily camp schedule and routines
    • Performs other duties as required

Job Summary

The Office Administrator is responsible for all financial transitions and accurate record keeping, as well as general administration. The Office Administrator will be responsible for in-house banking, camper arrival and departure process, administering policies and procedures, working closely with the camp director to administer the petty cash system.

Reporting Structure

The Office Administrator reports directly to the Camp Director and to Head Office, and works in collaboration with the Camp Administrative team including Coordinators, Counsellors, Instructors and support staff. This position is not a supervisory role.

Desired Qualifications

  • Undergraduate degree or relevant general accounting course work or experience desired
  • Experience with accounting software such as Microsoft Money, Quicken or Quickbooks
  • MS Office experience (advances excel and word) and knowledge of financial processing procedures
  • Ability to maintain accurate records and attention to detail
  • Good interpersonal and problem solving skills, ability to work independently and within a team
  • Ability to work under pressure with changing priorities and to meet deadlines
  • Prior experience working with or supervising children
  • Must hold a valid unrestricted driving license
  • Have the ability to maintain confidentiality and deal with sensitive issues with tact and discretion.

Work performed

  • Administration
    • General administration and reception duties
    • Submit final report & inventories of supplies at the end of the summer
    • Performs other duties as needed
    • Inputting all relevant information into a computer database program
    • Management and delivery of all camper mail, emails & faxes
    • Maintain safe storage of all vital documents and monies
    • Produce reports as instructed by Head Office
    • Be involved in the program when needed
    • Assist in set up and closing of the camp location, including setup and re stocking & packing
  • Camper Arrival & Departure Procedures
    • Responsible for the collection, storage and return of all vital documents such as passports and airline tickets
    • Administering intake processes
    • Responsible for reporting all ‘no show’ campers or group leaders to the Head Office
    • Collecting & refunding damage deposits
    • Preparing all camper departure materials
  • Financial
    • Maintain accurate petty cash records and file all receipts with Head Office
    • Organization of the camper banking system, including carrying out two camper banking days per week.
    • Maintain all camper banking records, spreadsheets etc.
    • Prepare final banking information for departing students

Applicants must be meet the following criteria to be considered:

  • 18 years of age by June 1st. 21 years of age for management positions.
  • Eligible to work in Canada (for Toronto, Whistler and Vancouver) or the US (for San Francisco, Los Angeles, Boston)
  • Able to commit to the time period between June 25-August 15th, 2017. Longer and shorter contracts are available.
  • Valid First Aid and CPR certification by June 1st, 2017.

Preference will be given to candidates with teaching or coaching experience and/or experience with children. Only those selected for an interview will be contacted.

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